As an administrator responsible for your Exchange environment, you oversee the configuration and settings of your Exchange resources. Microsoft provides built-in administrative actions through the Exchange admin center, and you can also utilize Exchange Online PowerShell commands to manage various resources, including mailbox settings, mail flow, mailbox delegation, archiving, litigation hold, out-of-office (OOF), and more.
Specmasoft’s Office 365 Manager is a desktop-based Exchange Online management tool that simplifies the process of generating detailed reports and efficiently updating Exchange resources in bulk through a user-friendly UI. With this tool, you can manage resources like mailboxes, distribution groups, policies, and more. We have listed some of the mailbox management actions, you will find more actions in the app.
Manage Litigation Hold
This action simplifies the process of enabling and disabling Litigation Hold for user mailboxes. When Litigation Hold is enabled for a mailbox, it ensures that deleted and modified items are retained for a specified duration or until you opt to remove the mailbox from Litigation Hold. This app allows you to manage Litigation Hold for multiple mailboxes in bulk, offering greater efficiency.
Manage Mailbox Archive
This app enables you to manage the archiving of mailboxes, also known as In-Place archives. By using this tool, you can easily enable or disable the archive feature for multiple mailboxes in bulk. Archiving provides users with additional mailbox storage and an alternative location to store older messaging data.
Hide/Show from Global Address List (GAL)
This administrative action simplifies the process of hiding or unhiding mailboxes from the Global Address List (GAL), providing an efficient way to manage the visibility of email addresses within the organization.
Update Email Address
This action simplifies the process of updating email addresses for multiple mailboxes in one go. It allows you to change the primary SMTP email address and secondary/proxy SMTP email addresses for bulk mailboxes using a CSV file, which can be useful when transitioning to a new domain while retaining the existing email address as a proxy address for a specified period.
Update Mailbox Delegation (Permissions)
The app provides a unified user-interface to view and update delegated mailbox permissions such as Full Access, Send as and Send on behalf.
Update Mailbox Policies
This action lets you change mailbox policies from one place. You can modify mailbox policies such as Sharing policy, Role assignment policy, Retention policy and Address book policy.
Set Automatic Reply (Out of Office) Message
When a user out of the office for a holiday, we need to alert anyone who sends an e-mail to the user’s mailbox. The app helps you to configure different automatic replies (OOO/OOF) for senders inside or outside the organization. You can also choose to send auto-reply indefinitely, or during a specific time frame.
Set Message Size Restrictions
This admin action gives you the ability to set the maximum sent message size and maximum received message size per mailbox.
Set Message Delivery Restrictions
Set Message Delivery Restrictions Through this action, you can modify message delivery restrictions, specifying which users are allowed to send emails to the mailbox (accepted senders) and which users are restricted from sending email messages to the mailbox (rejected senders).
Manage Email Forward
In Exchange Online, email forwarding allows you to configure a mailbox to automatically forward email messages sent to it to another user’s mailbox. You can also choose to keep a copy of the email in the original user’s mailbox. This application simplifies the process of updating the email forwarding address for a mailbox.
Set Recipient limit
You have the ability to update the maximum number of allowed recipients on the To, Cc, and Bcc lines of an email message sent from the mailbox.
Manage Email Apps Settings
The application offers the capability to enable or disable user access to Exchange email client applications. Additionally, you can modify email app settings, including those for Outlook on the Web (OWA), Outlook Desktop (MAPI), Exchange Web Services (EWS), Mobile Apps (Exchange ActiveSync), IMAP, and POP, providing comprehensive control over user email client access.
Edit Mailbox settings
This administrative action provides a unified user interface that consolidates all mailbox configurations into a single, centralized location for streamlined management.
Bulk Mailbox Management
In addition to the ‘Edit Mailbox’ action, you have the capability to execute all the mentioned administrative actions for multiple mailbox users in bulk. This can be done by selecting multiple mailboxes directly from the report grid or by importing mailbox users from a CSV file.